7 Task Management Software With Best Outlook Integration

Microsoft Outlook is a leading web-based email client that is used for personal, small business and large corporate needs all over the world.

Not only it is used as an email application, but it also includes a contact manager, calendaring and task management activities.

On the other hand, task management tools are main weapons for keeping teams on track, executing projects effectively and meeting deadlines on time.

They create an online project base where the whole team can see and follow the project steps and collaborate with each other effortlessly.

On this page, you will see a list of the best task management software with Outlook integration that makes it easy to sync the both tools.

At the end, every good task manager should provide a seamless integration with the most important business applications used by millions of people on a daily basis.

  • Wrike

Wrike is one of the best end-to-end solutions that allow multifunctional teams to collaborate and get the work done effectively. This system lets you plan and adjust in real-time from your office or on the go. In addition, it is surprisingly quick to set up and requires little to no training to use.

You can access Wrike online from anywhere you want – from mobile devices, from any browser on the web or from your email inbox.

Wrike provides seamless integration with Outlook, Gmail, and Apple Mail that allows you to create and track tasks right from your inbox.

It is very easy to sync your Wrike tasks and project milestones to your Outlook Calendar, or any other calendar with URL input.

Moreover, Wrike deepens Microsoft Office 365 integration with Outlook actionable messages. You can work with your Wrike tasks and projects even without leaving Office 365, via Outlook Actionable Messages.

Outlook Actionable Message and Wrike email notification integration

As you might know, these actionable messages allow you to take very quick actions on external applications right from within Outlook.

Wrike email notifications integrate with Outlook actionable messages in a way that allows you to collaborate with the team and update tasks in Wrike, without going away from Outlook.

And integration options don’t stop there. There are more options to work in Wrike while staying in Outlook. Wrike has also launched an Office 365 Connector.

When it comes to best task management software with Outlook integration, Wrike definitely worth to stay on the top.

Website: https://www.wrike.com/

  • Smartsheet

Trusted by over 50% of the Fortune 500, Smartsheet is one of the most popular web-based tools for project management, collaboration, team task management, and more. This extremely powerful software brings together a lot of benefits of spreadsheets and project management tools.

If your business relies on spreadsheets to cover information needs, Smartsheet will fit your company in an effective way.

One of the main pros of this software is its great integration with Outlook that allows you keeping track of all your emails that fly constantly around.

Smartsheet integration with Outlook

Smartsheet for Outlook integration allows you to create and edit tasks and collaborate in real time, staying in your Outlook inbox.

Basic Features:

  • Convert any e-mail into a shared task. It shows as a row in your Smartsheet project for all other collaborators.
  • Assign, schedule a task or add comments right from within Outlook.
  • Add the whole email as a comment.
  • Add email attachments to Smartsheet tasks.

Website: https://www.smartsheet.com

  • Comindware Tracker

Comindware Tracker is a web-based workflow software with a wide variety of apps serving all industries, departments, and workflow scenarios.

Comindware Tracker is both a cloud-based service and an on-premise solution. This is one of the best workflow management software solutions for business process modelling and business process automation that can really boost productivity.

It is widely recognised, reviewed, and awarded by the big names in the industry including Project-Management.com, The Graphies, Gazprom, and more.

In addition, its MS Outlook-like looks and pre-integrations with Outlook make it a great tool for businesses using Microsoft platforms.

Comindware Tracker and Microsoft Outlook Integration

You can effortlessly manage your Comindware tasks within Microsoft Outlook. The Outlook integration synchronizes your Comindware Tracker tasks and the ones you create in Microsoft Outlook.

Synchronization is implemented automatically to keep your tasks up to date across both applications. Aslo, you can manage your Comindware Tracker documents, lists and apps directly from your Outlook account.

For those businesses who like to work with Outlook, Comindware Tracker provides a robust solution where teams can manage their workload from their email.

Website: http://kb.comindware.com

  • Workfront

Workfront is one of the easiest to use systems that provides enterprise-level project and task management.

It is one of the simple project management software with very intuitive and user-friendly project dashboards and real-time reporting. Actually, Workfront goes beyond project management and provides a highly customizable task and work management platform.

The most surprising thing is its ability to combine a high adoption rate with so easy to use interface.

In addition, you can seamlessly combine the capacity of Workfront with your Outlook account in order to manage your work and tasks better.

Workfront and Outlook integration

Benefits of the integration with Outlook:

  • Track your work from submission to completion – using Workfront with Outlook Integration.
  • Request management, team collaboration and document sharing are stored in three folders in your Outlook sidebar.
  • Collaboration tools – outlook integration provides all the collaborating features you find in Workfront.

When it comes to best task management software with Outlook integration, Workfront is a worth to consider option.

Website: https://www.workfront.com/

  • Redbooth

Redbooth also is one of the most popular cloud-based project management and team collaboration solutions out there.

It is one of the best choices for smaller businesses who wants a simple software that organize and manage tasks while boosting communication among team members.

Some of the key features of Rethbook are task management, time tracking, team collaboration, document sharing, Gantt charts, Outlook integration, real-time communication.

When it comes to integration, Redbooth can be integrated with a good number of applications such as Outlook, Zendesk, Box Enterprise, MS Project, Evernote and more.

Redbooth and Outlook Integration

The Redbooth for Outlook plugin allows you to have fast and easy collaboration in your inbox.

You can upload email attachments directly to the Redbooth task, select the task list, assignee, and due date within Outlook as easily as you would if you were working in Redbooth.

The Redbooth for Outlook plugin allows you to:

  • Convert emails to tasks in a very simple way.
  • Automatically embed email attachments in tasks.

Redbooth is a project management tool designed around communications and it integrates great with one of the worldwide communication tools – Outlook.

  • Actionspace

We can not talk about best task management software solutions with Outlook integration and skip Actionspace.

Actionspace is a tool for managing business tasks and projects using SharePoint and Office365. It is a very easy to use tool that can really increase team productivity.

It allows you to track and monitor multiple tasks and projects seamlessly all from within one application. Actionspace is specifically designed for corporate usage and environments and covers the whole corporate task lifecycle.

The system provides one of the best Outlook integrations that let you create tasks directly from your inbox, and the system’s birth with SharePoint and Office365 helps you to manage the confidentiality of corporate content.

Actionspace and Outlook Integration

Moreover, the company has developed an Actionspace for Outlook – Tasks-Projects-Workflows App, which converts your e-mail communication into Actionspace tasks, projects and workflows.

Furthermore, Actionspace provides visibility and goal-oriented approach to Microsoft Outlook by turning it into a tool to manage daily routine and reach your business goals faster.

Actionspace effortlessly integrates with Outlook to make it possible for users to:

  • Create tasks and projects directly from Outlook e-mails.
  • Attach emails to any running project, task or workflow within Actionspace.

Actionspace Outlook Add-in is available for online as well as desktop versions of Outlook.

Website: http://actionspace.com

  • Todoist

Todoist is a rare form of project and task management solution for personal, small and midsize business needs. It combines project scheduling, document management and task management capabilities.

Todoist is a simple but very powerful task manager available for both cloud and on-premise deployment.

Its intuitive interface is designed to keep you informed of progress on all things –  from simple tasks to major projects.

With a clean and simple design and great support, Todoist is a software of choice for many individuals and businesses all over the world.

In addition, Todoist fully supports both Outlook and Gmail.

Todoist and Outlook Integration

Their Outlook plug-in can help you power your inbox with seamless productivity tools like:

  • Collaborate with other team members from within your email client.
  • Receive comments and notifications, discuss projects in real-time and more.
  • Convert emails into tasks with one click directly from your inbox.
  • Advanced task management features to organize tasks into projects, to set priorities and deadlines, and more.
  • Access tasks everywhere – on your tablet, phone, web browser, and more!

Website: https://en.todoist.com

Conclusion

You know that Outlook is an irreplaceable communication tool. However, it does not serve business needs such as track progressing and team collaboration.

This is where task management software comes in to turn your email client to a powerful weapon that helps to achieve your business goals.

Nowadays, any serious task management software should provide a seamless integration with the key business applications such as Outlook, Box Enterprise, MS Project, Zendesk, Evernote and much more. Because business software is all about making your company’s performance more effective.

About the Author Marin Valchev

Marin Valchev, PMP is an IT Project Manager with more than 10 years of experience. He implements cutting-edge technology in a wide-range of Financial and TELCO companies in Europe, Asia, and Africa. Marin shares his knowledge of software, analysis, project management and other business areas.

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