How to Improve Employee Productivity in the Workplace


Employees are the most critical element of a company. Regardless of which sector you operate in, as a business leader, you should constantly be on the lookout for ways to streamline business processes to increase productivity. That means ensuring that your employees are happy, well-equipped, skilled, and in the best mental state to perform their duties. Happy employees help improve productivity and profitability, and that’s what you need for your business to grow. Here are some of the most crucial strategies you can implement to improve productivity in the workplace.

Invest in Technology

To remain competitive in any market, businesses have to take advantage of powerful tools and applications like the AWS well-architected framework to streamline complex processes and workflows. When you focus on systems that automate repetitive and time-consuming tasks like sorting information or paying bills, your employees’ work is simplified, and they get more time to focus on what matters most. Check areas in your business that need improvement, such as data security, operations, and performance, to improve productivity. Find systems that provide solutions to the present challenges while also keeping in mind future needs. Programs that can sync across multiple devices or tie seamlessly can save time and create a well-connected workforce. Technology also facilitates collaboration, which is the crucial driver of productivity. Your employees can plan, discuss, track, execute and follow work progress all in one place.

Encourage Regular Breaks and Flexibility

A rigid schedule can be detrimental to productivity and overall morale in the workplace. Flexibility, on the other hand, builds trust, which makes your employees feel valued. Long working hours lead to fatigue and burnout, and employees end up complaining and disliking their job. The ultimate result is low productivity and high rates of resignation. Giving breaks allows your team to recharge, connect and approach work with fresh energy. It’s also critical to enable your employees to work in ways that best fit them. That means having some employees work from home if their situations require them to be home. Studies have found that productivity rates have increased by 47% in companies with employees working from home. Have options in place for your team to maximize productivity levels.

Strengthen Workplace Communication

Every manager knows that communication is the key to a productive workforce. With technological advancement, you don’t have to set up meetings to communicate a message to your employees. There are other platforms you can use to connect, such as email. Teams have to collaborate to build productivity-rich teamwork. Let your employees connect and communicate with colleagues. In meetings, create a platform that allows open communication and invites everyone to give ideas, complaints, and solutions. Invest in social networking tools like Slack that allow quicker communication and encourage your employees to look out for one another. Effective communication helps keep your employees’ mental health in optimal condition while also improving productivity.

Limit Unproductive Meetings

Meetings are essential for planning and formulating strategies. However, they should be less time-consuming as lengthy meetings reduce productivity levels. According to Verizon, meetings in America take 87 hours every month which amounts to $37 billion losses every year. Schedule meetings around topics that demand everyone to be present, such as important announcements and business strategy. You can also save valuable time when you group your announcements and schedule a single meeting for all of them. Big companies need regular meetings to strengthen bonds, improve communication and keep up with company reports. So, it’s not wise to remove conventional meetings. Let your employees meet other staff members and connect in these meetings. If you have employees working from home, regular zoom meetings can also make remote employees feel connected, valued, and supported.

Encourage Learning and Provide Training Opportunities

Employees prefer to work in an environment where their efforts are recognized, and they are offered opportunities to grow their brand. Today, employees are resigning from companies that do not develop their skills and applying for opportunities that help grow their careers. That means you need to invest heavily in training to keep the right employees in your business. Training your employees to be better at their job helps cut error frequency and the need to repeat tasks. Improving employee knowledge and skills keeps employees engaged and boosts productivity. If you hire new employees, always take a few hours to train them and teach them the necessary skills to complete tasks fast and efficiently. Hire trainers to expand their skill set to build a more advanced workforce that will benefit your company in the long run. You can also schedule seminars, workshops, courses, and mentoring opportunities to support employee development.

Recognize and Reward Employees

You might want to introduce a performance review system into your company (if you haven’t done it already). Employees are happier when their work is recognized and appreciated. It boosts work morale and motivates them to work even harder and be recognized. Set realistic goals and provide support to ensure they’re achieved. Be there to inspire, motivate, support and reward hard work. Offer constructive criticism and give personal incentives for a job well done. Your review process can also include an opportunity for your team to suggest how their working days can be improved.

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