Scheduling Software For Small Business: Best List

If you want to save your time and money on various tedious workforce tasks, finding the best scheduling software for small business can be the answer for you.

There are many types of these programs such as employee, job, appointment, shift, free, online scheduling software and etc.

No matter what type are they, scheduling tools simplify and automate the process of the creating and using particular schedules.

As a small business owner, you may know that top scheduling programs are simple & easy to use, cloud & web based and they allow you to create schedules based on data such as training, availability, weather, overtime hours & more.

You can schedule employees and their job, appointments, equipment, and many other resources with tools like team calendar, mobile time-clocking, leave management, and more.

Here you will find a list of:

Best Employee Scheduling Software For Small Business


nimbleschedule edditing a schedule screenshot

NimbleSchedule is easy to use online software for employee scheduling. It is very intuitive employee time tracking solution suitable for small to mid-sized companies that need a web-based solution with per employee pricing. NimbleSchedule has a very clean interface that’s simple to use for both employees and managers.

Key Features:

  • Online scheduling software for small business (and not only) – you can manage your company’s job scheduling, time tracking and communication from anywhere.
  • Super Simple Scheduling – one of the most user-friendly and easy to use interfaces.
  • Integrated Time-Clocking – remote monitoring and GPS stamping provide a fully automated online and mobile time-clocking.
  • Self-Service Capabilities
  • Communication Tools – you can communicate with your entire team, instantly.
  • Seamless Integration with many of the tools you use every day such as QuickBooks, Gusto, syncHR, Epson and more.
  • Actionable Reporting – sophisticated, on-board analytics reporting tools.
  • Mobile Shift Planning Power for Manager.

NimbleSchedule is one of the best scheduling software with its time-saving features and very useful tools. The tools are easy to use, with a focus on scheduling tasks and  on an elimination of the mundane and tedious tasks.

When I Work Scheduling

When I Work Scheduling Software For Small Business Print Screen

When I Work Scheduling is a feature-rich, flexible, and mobile-friendly scheduling software with a modern and user-friendly interface. It provides you with an easy way to schedule and communicate with your hourly employees.

Key Features and Benefits:

  • Very easy to use and simple drag & drop interface for job and employee scheduling.
  • Online access – you can schedule anytime and from anywhere.
  • Mobile Scheduling – you can run your business from your pocket with apps for iPhone & Android.
  • Very Easy Time Clock For Small Businesses
  • Seamless integration with leading payroll software for small business such as Gusto, QuickBooks and more.
  • Reports that allows you to track and review your data.
  • Increase Employee Accountability – send employees instant updates so they never have to ask when they work.
  • Handle Changes with Ease
  • A Wide Range Of Industries Served – retail, restaurants, coffee, bar, professional services, entertainment, technology, hotels, software and much more.
  • Trade Shifts – you can approve shift trades from your phone and more.

When I Work is one of the best and most popular scheduling software for small business needs and also very suitable for mid-size and even larger companies. Nearly half a million people in over 50 countries rely on it for employee scheduling, time clock, and communication. This employee scheduling tool helps with more than just save your time and money on scheduling. It also improves communication, eliminates excuses, boost accountability among your staff, track time and attendance.


humanity-scheduling software screen shot

Humanity also is an employee scheduling software great for small business needs. It works entirely in the cloud, wich means that all of your workforce management data is always available to you and your employees. This program is absolutely intuitive and makes assigning employees to shifts and managing your workforce seamless, allowing you to focus on your people and on growing your business.

Key Features and Benefits:

  • Very easy to use and simple employee scheduling software suitable for small business needs.
  • Cloud-based solution.
  • Flexible workforce management program and human resources tool.
  • Schedule with a view all of your key information, KPI’s and more from a dashboard that is customizable to you.
  • Time Clock that allows you to know in real-time who is late and fill absences with ease.
  • Forecast – you can import data from other Humanity apps and third party programs or input data manually to create visualizations of your company statistics.
  • A payroll that allows you to process staff payroll online with the simple click of a button.
  • Mobile Employee Scheduling that allows you to run your business from your pocket with apps for both you and your employees.
  • Completely customizable and very adjustable to the special needs.

Despite the fact that Humanity is on our list of small business scheduling software, it is  suitable for use by any business size because it is completely customizable and very adjustable to the special needs of any type of company.

Humanity is a software of choice for many small businesses, freelancers, large enterprises, non-profit organizations, public administrators, retail businesses and much more. This software is a modern online employee scheduling and workforce management solution with a full range of features and options.


zoomshift employee scheduling shift planning software

ZoomShift is an employee scheduling and shift planning software with many features suitable for smaller businesses. The platform is easy and simple to use and works very well on any mobile devices. Also, ZoomShift is a worthwhile and affordable system.

Key Features and Benefits:

  • Simplify how you create the schedule, track time and run payroll.
  • Job and Employee scheduling software that reduces the time you spend making schedules and communicating with your staff.
  • Realtime budgeting – Hour and wage totals are calculated on the fly as you build your schedule.
  • Conflict Warnings – the system let you know when something is awry with your schedule.
  • Realy simplify communication with the help of Mobile Notifications, Shift Reminders, Notification Settings and etc.
  • Track employee availability
  • Empower your employees to swap shifts – using their shift swapping platform means fewer headaches for you and less uncovered shifts.
  • Time Clock and Timesheets – track employee time, compare scheduled the time to actually worked time, and export right into your payroll system.
  • Mobile Apps – you can use their work schedule & time clock apps to access ZoomShift on your iPhone or Android!
  • Easy integration – you can connect the software with other tools you use to run your business. ZoomShift easy integrates with Xero, QuickBooks, Vend, Square and more.

ZoomShift is a relatively new program, but it worth to check out especially for smaller business needs. ZoomShift is scheduling software that provides small businesses with some of the most advanced features offered many competitors that target larger businesses.

ShiftPlanning For Small Business

shiftplanning software print screen

ShiftPlanning is definitely one of the most popular and best employee scheduling and workforce management software that allows you to easily create and manage schedules from any computer and mobile device. Despite the fact ShiftPlanning is suitable for any type of business, it has a range of features that make it one of the perfect solutions for small companies.

Key Features and Benefits:

  • Manage job, staff work shifts, attendance, and payroll in the cloud.
  • One of the top and most trusted by businesses all over the World.
  • Create schedules for small teams in minutes.
  • Reduce turnover rates – shift assignments are sent out by email and SMS so that employees always know when they are working.
  • Quality Scheduling At Affordable Price
  • Eliminate Shift Conflicts – automatically notifies you of any conflicts or empty shifts, eliminating the possibility of scheduling errors for good.
  • Tons of customization options for many types of small business such as restaurant, retail store, call center, construction company or any other type of small business.
  • Integrated Time Clock Tracking that doubles as a biometric time and attendance system.
  • Accurate small business payroll software with accurate payroll reports.
  • Incredibly easy to use with an intuitive interface.
  • Always know who’s available and able to cover an open shift.

The huge range of scheduling features, easy and simple to use interface and excellent customer support system make this employee scheduling software as popular with small businesses as with large corporations.

Completely web-based, ShiftPlanning is available to both employers and employees and can be customized to fit the needs of  any organization.


planday scheduling software for small business printscreen

Planday is among the simplest but powerful online employee scheduling software for small business and not only (it is also suitable for businesses of almost any size). The program provides a range of features that makes scheduling quick and painless. With Planday you can manage your workforce in an all-in-one platform through any device – desktop, mobile, or tablet.

Key Features and Benefits:

  • Online schedule maker – you can create an employee calendar that everyone can see instantly.
  • Integrated time clock that allows you to track when your staff is clocking in and out and export timesheets to payroll online time clock integrated with payroll.
  • Straightforward payroll export.
  • Comprehensive reporting that provides  an overview of your expected revenue, payroll costs, job and business performance.
  • Very easy employee management system that allows you to keep all of your employee management tasks in one place.
  • Quick team communication to get everyone on the same page with reminders, texts, and emails.
  • Mobile App that allows you to manage your workforce on the go.
  • Unlimited support and fast setup.

Planday is a featured-rich employee scheduling program that allows many businesses to save staffing time and costs. With its lots of opportunities and functions, Planday definitely ranks among the best web-based scheduling software for small business needs.

Best Appointment Scheduling Software For Small Business

Acuity Scheduling

Acuity Scheduling Pront Screen

Acuity Scheduling is one of the top appointment scheduling software for small business, mid-size companies, solo entrepreneurs, freelancers, consultants and even individuals. The program serves businesses in over 100 countries worldwide.

With its automated appointment scheduling and a huge range of features, this program is one of the best solutions when it comes to appointment scheduling, organizing, and booking.

Key Features and Benefits:

  • Automate client bookings
  • See a snapshot of your revenue, paid & unpaid appointments and much more.
  • Customize everything to match the existing look & feel of your business.
  • Clients can view your real-time availability and can book appointments in advance.
  • Your customers can book in their own time zone.
  • Embed your calendar right on your website for a seamless & straightforward booking experience.
  • You can easily share your calendar via Facebook, Twitter, Google+ or email.
  • Client information is 100% private, in accordance with HIPAA.
  • Sell gift certificates set up packages and even give group classes—all from inside Acuity.
  • Manage multiple staff in one place.
  • See transactions – who’s paid and how much.
  • QuickBooks and Freshbooks integration for invoicing and accounting.
  • Integrate with 500+ other apps through Zapier.
  • Accept payments and deposits through PayPal, Square, Stripe, Braintree, or
  • Offer coupons and vouchers for discounts and much more features and options.

Acuity Scheduling allows your clients to quickly view your real-time availability and self-book their own appointments—and even pay online, reschedule with a click, and eliminate 100% of the drudgery.

This software helps business owners to control better their businesses and time. Acuity Scheduling is an incredibly easy to use, cloud-based appointment scheduling solution with tons of features and some of the most positive reviews and high levels of customer satisfaction.


Genbook Scheduling Software

Genbook is a fully-featured and absolutely easy-to-use appointment scheduling software for small business owners that gives you the opportunity to manage your business online. This elegant software allows your customers to book their appointments easily through a mobile device or desktop.

Key Features and Benefits:

  • Online Scheduling – convenient and customizable online booking maximizes your schedule.
  • Verified Customer Reviews – the system allows real reviews from satisfied customers, published across the Web.
  • Mobile Apps – Free iOS and Android apps let you manage your business from anywhere.
  • Seamlessly Connected – An integrated set of communication and syncing features to keep you, your staff, and most importantly, your customers in touch with your business.
  • Integrated Payments – an easy way to collect full payments, take deposits, and capture credit card details for later processing.
  • Scheduling Webpage that includes your business details & logo, Google Maps, Customer Reviews, and real-time booking.
  • Customizable Calendar that matches your staff, services, availability, & scheduling preferences.
  • Special Promotions that attract new and reward current customers with special offers & online discounts.
  • Email & SMS Notifications and much more features.

Genbook is a great solution for online booking for small business that allows your customers to book appointments seamlessly. The huge range of features that Genbook provides makes the software easy to use, affordable and super customizable. It can keep you on track, on time and super organized.


Appointy Booking Software Print Screen

Appointy is a simple but powerful online appointment scheduling software that provides all of the administrative features you need for seamless scheduling. Also, it is one of the most affordable scheduling solutions for everyone.

Key Features and Benefits:

  • All-in-one scheduling software.
  • Schedule online – customers self-schedule 24×7, any time, any where.
  • Increase productivity – Improve staff productivity, manage multiple staff and locations.
  • Social promotion via facebook, twitter and email marketing.
  • Retain customers – run customer loyalty programs.
  • Has the ability to serve almost any business segment such as Health & Wellness, Education, Medicine, Fitness & Recreation, Salon & Beauty, Professional Services and much more.
  • Personalized your scheduling calendar.
  • Automatic appointment assignment.
  • Mobile Version
  • International timezone detection and much more features and benefits.

Appointy is incredibly easy to use appointment booking software. It is very suitable for small business needs but also it is a great solution for any other size of business.

With its full – featured platform at affordable prices, the software is a solid solution for a huge number of businesses around the world.

Best Free Scheduling Software For Small Business


Homebase Software ScreenShot

Homebase‘s basic employee scheduling plan is free, very comprehensive, and really easy to use. The program has a great range of features that ranks it among the best free employee scheduling software for small business needs.

Their Base plan definitely cover scheduling needs of the majority of small business owners.

Key Features and Benefits:

  • Completely Free Scheduling and Time Tracking.
  • Simple and very intuitive scheduling.
  • Save time and money on payroll – allows you to track hours and overtime from anywhere. Automatically calculate totals and identify errors.
  • Build a schedule in seconds – easily find coverage and manage changes. Send to your employees by text and email.
  • Free mobile apps for employees and automatic shift reminders.
  • You can manage your labor costs in real-time.
  • Free Time Clock that allows you to track time worked without the paper or headaches.
  • Free timesheets and much more.

Homebase is a modern software for small businesses and their employees to make schedules, track hours and create timesheets. This free software really works and simplifies payroll and scheduling process.


10to8 appointment scheduling software for small business

10to8 is a simple and free online appointment scheduling solution to manage booking and appointments. The program is well-designed and provides a lot of options for small businesses. Main users of the program are tutors, coaches, freelancers, independent practitioners, and small businesses.

Key Features and Benefits:

  • 24/7 Appointment Booking that allows clients to book, reschedule and cancel appointments online.
  • Up-to-Date with Your Calendar that automatically syncs with your existing calendar—Outlook, Google, iCal and more.
  • Email & Text Reminders that Reduce the cost of coordination with automated texts and emails.
  • Booking Button & Forms.
  • Multiple Calendars to organize your whole team’s bookings & availability.
  • Flexible working and opening hours.
  • Client Notes & Appointment History.
  • 2-way Chat with your Clients.
  • Integrations with many other tools: CRM, Accounting and more.
  • Multi-language Support.
  • Mobile app and much more features.

10to8 offers the fundamentals of a scheduling and provides a great online booking access for your clients. It is worth to consider 10to8, especially if you are with simple scheduling needs such as small business owners.


Scheduling software can be a great solution for small business owners that allows them to manage complex employee or appointment schedules.

Online scheduling tools help managers quickly create different types of schedules that can be reached from anywhere online or via a mobile device.

Finding the best scheduling software for small business needs is not the easiest task but having the right solution can make a real difference.

The programs listed above are simple and easy to use, with all important scheduling features, mobile tools and affordable prices suitable for small businesses.

See also our related previous posts  Project Scheduling Software: Best Tools and Timekeeping Software: Best List.


About the Author Marin Valchev

Marin Valchev, PMP is an IT Project Manager with more than 10 years of experience. He implements cutting-edge technology in a wide-range of Financial and TELCO companies in Europe, Asia, and Africa. Marin shares his knowledge of software, analysis, project management and other business areas.

Marin Valchev
Marin Valchev
Marin Valchev, PMP is an IT Project Manager with more than 10 years of experience. He implements cutting-edge technology in a wide-range of Financial and TELCO companies in Europe, Asia, and Africa. Marin shares his knowledge of software, analysis, project management and other business areas.


  1. Avatar
    Barbara Levine
  2. Avatar
    Yvonne Highsmith

Leave a Reply