How To Address a Business Letter?


How to address a business letter or email? There are many letter salutations appropriate for different situations. Here you will find a list of useful English phrases to address an email in different situations such as addressing a business letter: without a name; without dear; to a company; to multiple persons; application for a job; addressing formal and informal business letters.

How to address a business letter or email? Salutations.

How to address a business letter without dear?

The answer depends entirely on who you are sending business letter / email to. The most recommended way to open a business letter is with Dear. But if you don’t want to use it, there are other options:

  • Greetings,
  • Hello,
  • To Whom It May Concern,
  • Ladies and Gentlemen,
  • Peter,

How to address a formal business letter?

When starting a formal business letter (to a client for example), you should address the recipient by his name and professional title. Start the salutation with “Dear” followed by his name and title (if you know it). Examples:

  • Dear Ms. Smith,
  • Dear Professor Anderson,

If you are writing to two people, you should use both names in your salutation.

Addressing a business letter to two persons in a formal way:

  • Dear Mr. Johnson and Ms. Lee,

If you don’t know the name of recipient, you could use these phrases:

  • Dear Sir or Madam,
  • Dear Sir / Madam,
  • Dear Recruiter,

Addressing a business letter to multiple persons:

  • Ladies and Gentlemen,

How to address an informal business letter?

It is not always necessary to open a business letter in a formal way. You may write friendly business email. In this case, you can just address the person by her first name in the salutation:

  • Dear John,
  • Hi John,
  • Hello John,

How to address a business letter to a company?

There are many cases when you have to write to a company rather than any specific individual. In this situation you have to use the company name in your letter salutation. Example:

  • Dear Technopolis,

Addressing a formal letter of application for a job.

  • Dear Sir / Madam,

I am writing to apply for…

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