How To Address a Business Letter?

How to address a business letter or email? There are many letter salutations appropriate for different situations. Here you will find a list of useful english phrases to address an email in different situations such as addressing a business letter: without a name; without dear; to a company; to multiple persons; application for a job; addressing formal and informal business letters.

How to address a business letter or email? Salutations.

How to address a business letter without dear?

The answer depends entirely on who you are sending business letter / email to. The most recommended way to open a business letter is with Dear. But if you don’t want to use it, there are other options:

  • Greetings,
  • Hello,
  • To Whom It May Concern,
  • Ladies and Gentlemen,
  • Peter,

How to address a formal business letter?

When starting a formal business letter (to a client for example), you should address the recipient by his name and professional title. Start the salutation with “Dear” followed by his name and title (if you know it). Examples:

  • Dear Ms. Smith,
  • Dear Professor Anderson,

If you are writing to two people, you should use both names in your salutation.

Addressing a business letter to two persons in a formal way:

  • Dear Mr. Johnson and Ms. Lee,

If you don’t know the name of recipient, you could use these phrases:

  • Dear Sir or Madam,
  • Dear Sir / Madam,
  • Dear Recruiter,

Addressing a business letter to multiple persons:

  • Ladies and Gentlemen,

How to address an informal business letter?

It is not always necessary to open a business letter in a formal way. You may write friendly business email. In this case, you can just address the person by her first name in the salutation:

  • Dear John,
  • Hi John,
  • Hello John,

How to address a business letter to a company?

There are many cases when you have to write to a company rather than any specific individual. In this situation you have to use the company name in your letter salutation. Example:

  • Dear Technopolis,

Addressing a formal letter of application for a job.

  • Dear Sir / Madam,

I am writing to apply for…

Free business email accounts: The Best list is one of our top posts that gives you an idea where to find free email addresses in case you need them.

Marin Valchev
Marin Valchev
Marin Valchev, PMP is an IT Project Manager with more than 10 years of experience. He implements cutting-edge technology in a wide-range of Financial and TELCO companies in Europe, Asia, and Africa. Marin shares his knowledge of software, analysis, project management and other business areas.


  1. Avatar
    Aiva champion

Leave a Reply