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Time Clock Software: Best List

Selecting the best time clock software and systems for your business can be a complicated task.

Be prepare to think carefully about what type of management app you need  – all in one attendance and employ time tracking software or a simple timesheet and scheduling tool; for small business or a big one; online, web-based or an app for a PC; free or you are ready to buy.

And why not a biometric time clock software with fingerprint verification for example?

On this page you will find:

Time clock software and timesheet systems. Some of the best and easy to use.

VeriClock

VeriClock time clock software

  • VeriClock is a cloud-based employee time tracking system.
  • As a manager, you can easily view, report and verify the employee hours and manage and monitor time cards in real-time.
  • The employees can clock in and out of the system via smart phones, web or a phone.
  • Allows you to save money with to-the-minute timekeeping, instant payroll reports, and real-time access to your labor data. No need to purchase hardware or software. Eliminate common timekeeping mistakes such as data entry errors, buddy punching, and cheating.
  • This time clock software is suitable for both middle size and small businesses with mobile or fixed workforces.
  • Very easy to use and simple employee time tracking software.
  • Some of the features are: verification tools, job codes, text and voice reports, customized data sets.
  • Payroll Integration – with Quickbooks, Peachtree, Sage Simply Accounting, or another solution.
  • If you need an accurate time and easy to use attendance software, may be VeriClock system is for your company.
  • https://www.vericlock.com/

Deputy

Deputy employee attendance software - scheduling features

  • One of the all in one scheduling, attendance, tasking and time clock software web-based and access from anywhere.
  • You can create fully cost employee schedules quickly.
  • Easily see who worked when, create, approve and export timesheets to payroll software.
  • You can simplify time & attendance tracking –  capture when and where your people work for greater HR compliance.
  • Support for Quickbooks, Xero, NetSuite, ADP, MYOB, and much more.
  • Employees can communicate, share messages and contribute to the workplace conversation via their mobile phones or other devices.
  • Assign tasks to your employees. You’ll get notified when they’re done.
  • Applications for Android, iPad, iPhone and Apple.
  • Allows employers to recognize and reward the employees that performance well.
  • For all size companies with small, mid or large business.
  • https://www.deputy.com/

Timesheets.com

Timesheets.com - Manage Employee Timesheets Print Screen

  • Online timesheet software – time tracking and expenses for the business. Designed for companies with between 1 and 500 employees. a great solution for freelancers too.
  • Cloud-Based Timesheets,HR, Scheduling, and Expense Tracking. Simple and user-friendly interface.
  • Timecard software for hourly employees. Time clock activity in real-time.
  • Project tracking software for billing or job costing. You can easily track a hundred of projects. Easily and quickly integrate the project time with QuickBooks and QuickBooks Online.
  • Reimbursable expense tracking. Track different types of expenses online. It’s easy to keep billing and payroll up to date.
  • Track time off & accrual balances with ease. Your employees make time requests for time off. They go straight to the managers for approval.
  • Personnel accountability tracking – Time tracking for salaried or unpaid workers, students, volunteers, freelancers, and salaried employees.
  • Human resources tools integrated with your time tracking. Manage your staff with supervisor hierarchy, standardized documentation, automatic leave tracking and more.
  • More features: hierarchical managerial levels, automated employee request and approval cycles, numerous security innovations, reporting & exporting.
  • Profitability, administrative time savings, elimination of calculation errors.
  • Free trial available.
  • https://www.timesheets.com

Buddy Punch

Buddy Punch Time Tracking Software - Print Screen of Dashboard

  • Simple employee time tracking.
  • One of the most easy-to-use web based time clock for both large and small businesses.
  • It isn’t an app and do not need download – everything runs off of the web. Viewed from any internet connected device.
  • Looks great on iPhones and Android phones alike.
  • Login options: Username and password, unique QR Code, or email address.
  • Features: job codes, create locations, make managers, get notifications, OT Calculations, PTO/Sick/Vacation, reports, web cam, apps, automatic breaks, Google Sign On (SSO), collect GPS data, IP address lock, punch rounding, QR codes, QuickBooks Online and more features.
  • Free trial available.
  • https://buddypunch.com

ShiftPlanning

ShiftPlanning software print screen of time clock

  • One of the most popular employee scheduling, time clock, and attendance systems. Incredibly easy to use.
  • Online –  available anywhere you have an internet connection.
  • Scheduling – you can decrease the time it takes to schedule your staff from hours to minutes.
  • You can easily keep track of employee attendance behavior.
  • Human Resources – centralize the training, vacation, and documentation for your staff.
  • Payroll online with the click of a button.  Create perfect timesheets.
  • For all business sizes and industries – healthcare, restaurants, retail, safety, small business, large business, hospitality and etc.
  • Schedule in Pocket –  very simple interface and intelligent communication system.
  • Stay Connected – Make changes to the schedule anytime from your iPhone or  Android.
  • Plan your payroll expenses and overtime in real-time.
  • A free 30 day trial.
  • https://www.shiftplanning.com/

ClockIn Portal

ClockIn Portal Time Clock Software dashboard

  • Cloud base and simple online time clock and attendance software with unlimited support.
  • Employees can clock in and out from any computer or smartphone.
  • Suitable for large, medium and small business.
  • A pure time-tracker. Clocking In and Out is ridiculously easy.
  • If you really want a simple and easy to use system with basic features, this one can be for you.
  • The company charges you at the end of the month for only those users that were active.
  • Timesheets – see timesheets from any web-enabled device, export printable timesheets for safekeeping, browse previous timesheets of employees.
  • Payroll – you can run payroll for one employee or for all.
  • Access Points – employees can clock from a predetermined whitelist of computers. It is an optional feature.
  • Unlimited, Free Support – one of the greatest features.
  • It’s very easy and simple to create an account and start tracking employees’ time. If your company uses Google Apps, you can import the users into ClockIn Portal using a Google Apps administrator account.
  • ClockIn Portal Integrations: Google Apps and Outlook.
  • Free trial available.
  • https://www.clockinportal.com

FingerCheck

FingerCheck Biometric Time Clock Software - Screen Shot

  • If you need software with biometric time clocks and fingerprint verification, this one is among the simplest and easiest to use.
  • FingerCheck’s Time Attendance Software and streamlined time-tracking solution ideal for small to medium-sized businesses.
  • You and your employees can use it anywhere in the world and access all of the information online.
  • Multiple ways of punching – Biometric time clocks, mobile apps, your computer, Tweeter, SMS.
  • Save and secure data in the cloud.
  • User roles with multi-level security.
  • Easy to customize features like automatic alerts, advanced scheduling and more.
  • Time cards and payroll integration – you can process your with the major payroll providers or using Quickbooks Online.
  • This system combines time tracking and Payroll into One Integrated Solution.
  • 30-day free trial available.
  • https://fingercheck.com/

ClockSpot

ClockSpot time clock software dashboard - print screen

  • A cloud-based time and attendance system.
  • Manage timesheets in real-time. Finish payroll in minutes.
  • Perfect for small businesses, franchises, and mobile teams.
  • Employees can easily clock in from any phone or web browser you approve.
  • You can review and approve timesheets online. Know who’s working in real-time.
  • You can track exactly what employees are working on and generate a report which breaks down the job / project / client costs.
  • Manage and configure your time off / PTO program.
  • Get alerts whenever an employee is nearing their maximum.
  • Once you’ve set up employee pay schedules, generating a payroll report takes just one click.
  • Assign roles and manage permissions. One of the easiest to use and simple time clock software and systems.
  • Free 15 day trial on all plans.
  • https://www.clockspot.com

Top free open source and free time clock software and systems

Open Time Clock

Open Time Clock System Print Screen

  • Free but reliable web based time clock system for any size companies – with large or small business.
  • You can easily track employee’ time, absence and schedule.
  • Available Free Plan permanently. Unlimited managers and employees supported for basic features.
  • Real-time & World Wide – employees can easily clock in or out from any computer or mobile device.
  • Super easy to use and free support. E-mail support for payment users and none payment users.
  • IP and clock ID tracking enabled
  • Acess from multi ways – access from desktop computers like Windows, Linux, Mac OS,  or Google Chrome OS.
  • Password protected clocking in/out.
  • https://www.opentimeclock.com

Time Clock Wizard

Time Clock Wizard Time Clock Dashboard

  • 100% Free online time clock software & employee scheduling system.
  • Online Scheduling – a simple and intuitive design. You can create individual schedules for your employees.
  • Employee time tracking – minute accuracy for tracking employee work hours. Review and export timesheets, manage PTO accruals, absentees, late clock-ins and more.
  • Task management – you can create and assign specific tasks to any one of the staff.  You can keep track of task progression in real time, assign deadlines. Task management is one of the best features for improving your business’s efficiency.
  • Payroll Reporting – customizable reporting to stay on top of your payroll.
  • Android/IOS App – advanced mobile technology and GPS tracking.
  • Photo Capture – that feature can be enabled  by managers to require a snapshot of your employee upon clock-in.
  • Clock Points – Smart IP address recognition and geo-location. This feature is to prevent employees from clocking in or out from unauthorized locations.
  • Reimbursements – you can  fully customize the allocation of business expense reimbursements per individual employees.
  • Definitely one of the most featured and best free time clock software.
  • https://www.timeclockwizard.com/

TimeClockFree

Time Clock Free Software - Print Screen of Dashboard

  • Web-based time clock software and system for any size companies – for large, mid-size, and small business.
  • Business owners, bookkeepers and payroll professionals can track employee’ time, schedule and absence.
  • Permanent Free Plan –  with unlimited employees and managers. The plan is supported for basic features.
  • Actually, the only difference between paid plan and free plan is that paid plan can access “Camera” and “Reports” features.
  • Access from different platforms – Windows Phone, Mac OS, Linux, iOS (iPhone and iPad), Windows XP/7/10,  Android (Phone and Tablet), Google Chrome Book.
  • No internet needed for phone clock. If you don’t have Internet access, you can use Phone Clock (the telephone clock in offline add-on).
  • You can see who is currently working and who is not.
  • 100% real time for free time.
  • Free email support and 6 years history data storage.
  • http://www.timeclockfree.com/

How to choose the best time clock and timesheet software for your needs?

Choosing the best time clock software and / or timesheet system for your needs is not an easy task but have an important role in managing your employees.

A good system can bring to your business a lot of benefits such as money and time saving, better organization and accurate employee attendance tracking. With so many products on the market, the choice is complicated.

If you are not a specialist in time management tools and apps, you have to read more about the benefits of possible features before buying.

There are some cornerstones to consider:

  • What is the size of your business?
    That question matters especially if you are running a big one. In this case, an automatic solution that automatically keeps track of time is preferable. If you are a small business owner something with basic features can suits you well.
    Before buying check if the systems can cover all your employees.
  • Payroll integrations
    These integrations are crucial if you use payroll software such as QuickBooks for example.
    Actually, the majority of premium time clock software systems offer QuickBooks and QuickBooks Online integrations. This is a rare option for free tools.
    Always check if your payroll system is compatible because this integration can save you a lot of money and time!
  • The type of system?
    This question is related to the ease of use and the possibility of buddy-punching fraud. The most popular types of employee time clock systems are: time cards systems, software time clock, and biometric time clocks.
    Time cards option allows you to log in with a card swiped through a machine. This is among the most popular methods for small and large businesses.
    Software time clock works on a PC. It doesn’t require a different device separated from the computer.
    Biometric time clocks are among the most innovative. You can use your finger to punch in and out of work. It is very easy to use and eliminates the risk of buddy-punching fraud. In addition to that, an important benefit is that there is no need to bring cards with you or to remember a specific code.
    Another version of the biometric clocks is those with a camera that recognizes employees faces.
  • Free or paid version?
    Free time clock software can be a good solution for small businesses with a few employees. Besides the more features that the paid systems provide, they also have support included.

If you need more related information, you can check our posts mask management software and time management tools.

About the Author Marin Valchev

Marin Valchev, PMP is an IT Project Manager with more than 10 years of experience. He implements cutting-edge technology in a wide-range of Financial and TELCO companies in Europe, Asia, and Africa. Marin shares his knowledge of software, analysis, project management and other business areas.

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