Free Business Email Accounts: Best List

Nowadays, it is very popular to get free business email accounts and address from a long list of free mail hosting providers such as Gmail, Yahoo, Outlook, and etc. A huge number of small business owners and especially start-ups use their services.

However, the main problem here is that the majority of free email accounts do not allow you to create an Email address with your own domain. And this can be a big issue because it could make your company look unprofessional especially  in comparison with your competitors.

What is an email with your own domain name? For example, if you have a business website www.mycompany.com then you can make an email with your domain name like sam@mycompany.com. This looks far more professional than sam@gmail.com. Right?

How to find business email addresses for free?

Here we will answer and explain this question. The post is divided into the following topics:

Free Business Email Accounts And Addresses: Best List 


1) Email Providers That Allows You To Create a Free Company Mail Address Ending With Your Own Domain Name.

Nowadays it is really hard to find a service like this, especially after Google Apps closed its free solution that allowed you to set up free custom email addresses for up to ten users. Microsoft also closed their service that allowed you to attach your custom domains to free Hotmail and Outlook.com accounts.

These services were great but they do not exist anymore. Despite that, you still have very good free solutions if you want business mail that looks professional:

ZohoMail Free Business Account Print Screen

For many users, Zoho Mail is a top choice when it comes to free business email accounts because it’s free for up to 25 mail accounts. You can easily enable mail hosting for an already owned domain. Also, they offer a range of domain management options for businesses.

One of the best parts of ZohoMail is that it provides a clean, intuitive, ad-free, and minimalist interface. In addition to that the signup and set process is so easy that it took us only a few minutes to finish all the steps.

You can add any email address that will finish with your own domain. For example, you can create peter@mycompany.com and you can add more 24 emails like this one in their free plan.

Here is ZohoMail free sign up page.

Except for their free plan, they also offer paid options, but if you are a small business owner their free plan can work great for you.

Key Features and Benefits Of Zoho Free Plan:

  • A clean, fast Webmail with features matching or superior to those found in desktop email clients.
  • No adds – they never display ads, even in their free plans, and your email exchanges are never scanned for keywords.
  • Smooth Setup & Management – you can quickly set up email with a step-by-step setup wizard. Easily manage email policies, groups, and mailbox quotas.
  • Secure and reliable.
  • Online Office Apps
  • You can migrate your existing business email account and mails to them using their very easy migration tool and a help guide.

ZohoMail is quite useful for a wide range of small companies to create free business email accounts and addresses. It is very easy to use and manage.

Actually,  Zoho is one of the last remaining email providers that offers truly free email accounts for business without having to buy anything else of their services and products.

Yandex Mail For Domain Screen Shot

Yes, you see right Yandex!

Yandex.Mail for Domain is a free service provided by Yandex for setting up email on your domain. You can create 1000 free mailboxes like “username@mycompany.com” and your mailbox users can use the Yandex.Mail web interface with all of its advantages, including the spam filter, automatic virus scanning, chat, and other features.

ZohoMail is an absolutely great service when it comes to getting a business email address for free. However, sometimes 10, 20 or 30 email accounts are not enough for your company or your business growing and needs more email addresses.

In this case, Yandex Mails for domains could be a very good free solution. It provides you with 1000 free users. You can setup 1000 email address for free!

Except that, you also can add your custom Yandex mail account in your email clients such as Outlook, Gmail, or Yahoo!

The only problem here is the custom domain setup page is in Russian language but Google chrome can help with translation. Actually, this problem is very easy to be resolved.

Yandex is one of the biggest search engines of the world. Of course, it is very popular in Russia but if you are in the USA (for example), Yandex.Mail for Domain could work great for you too. Its email service is reliable.

In addition to that, If you really want an absolutely free solution for a huge number of accounts on your domain name then this could, possibly, be the best solution.

To create free business email accounts in Yandex visit this page.

Features and Benefits Of Yandex.Mail for Domain:

  • Free of charge service for setting up email on your domain.
  • Provides you with effective communication between the employees of your organization.
  • For a single domain, you can register up to 1000 mailboxes, which you can use yourself or give out to other users
  • You can use your organization’s logo in the Mail’s web interface.
  • You also can add your custom Yandex mail account in your email clients such as Outlook, Gmail, or Yahoo!
  • Your mailbox users can use the Yandex.Mail web interface with all of its advantages, including the spam filter, automatic virus scanning, chat, and other features.
  • Reliable and secure email service.

If you are a small business owner or need not more than 25 free business email accounts, we recommend Zoho Mail. However, if you need a huge number of free mail addresses on your domain, Yandex provide a good option.

2) Best Free Email Service Providers Without The Opportunity to Use Your Own Domain Name

This is not a very professional and recommendable solution but a lot of business owners still choose to use it.

Why is it not a very good solution?
Custom your email may seem like a not so important detail in the whole process of creating and managing a business but it may also have a crucial meaning.

Some clients and customers just do not trust brands and companies that send them emails ending with Gmail or Yahoo. Do not forget that Email is one of the key communication tools for your business.

Other important cons of having free business email accounts are that they look very insubstantial and unprofessional and there could be a lack of effective communication techniques that only paid options provide.

Despite that if you still want to create free business email without ending with your domain name, here is a list of the best free email providers:

You definitely know that Gmail is the best free email service all over the world. And you can use it even for your business needs because it provides a range of options that have valuable meaning for the companies. Gmail have a range of features that can support your small company’s communication. Some of them are: good inbox storage – 15GB, Calendar, mobile app, instant messenger, create folders, address book, personal signature, import social media contacts, Video Chat, social media feeds and more.

Outlook.com (a very famous Microsoft service) is also one of the most popular free email solutions all over the world. In the past, it was known as Hotmail. Outlook can be accessed via IMAP, POP and Exchange ActiveSync. It has a lot of advanced features suitable also for business needs: Calendar, unlimited box storage, instant messenger, address book, and etc. In addition to that, Outlook Mail automatically bans spam and scan viruses. Also, Outlook is fully integrated with MS Office which allows you to create and view your business files directly in your email.

Yahoo! Mail is also one of the most popular free email providers. It is an email program on the web, Windows and mobile devices with 1TB storage, RSS Reader, social networking and instant messenger, Calendar and etc. Also, you can send up to 50 files a single email. It is a simple and easy-to-use program. Some of the main cons of Yahoo are that you cannot label messages freely and Yahoo does not offer IMAP access for desktop email programs.

Despite the fact GMX is not so popular, it provides a good free email service with a range of features that could be useful for business.  It provides unlimited email storage, instant messenger, address book, social media networking, video chat, a rich web interface and mobile apps. GMX Mail also is a reliable email service filtered well of spam and viruses.

Mail.com also provides most of the important email features that you might be useful for business correspondence. You can use unlimited mail storage, POP and iMAP access, you can set up your email to receive and reply all your emails from one address, and more.

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Conclusion

There are many ways to creating a company’s mail. You can use free business mail accounts or paid options. No matter which one of the possibilities you will choose, always aim for a professional looking mail.

As we say above, it is much more professional your mail to end with your domain name. For that, you can use ZohoMail or Yandex.Mail for Domain. They provide free services with a range of good features.

Which mail service you use for your business now?

About the Author Marin Valchev

Marin Valchev, PMP is an IT Project Manager with more than 10 years of experience. He implements cutting-edge technology in a wide-range of Financial and TELCO companies in Europe, Asia, and Africa. Marin shares his knowledge of software, analysis, project management and other business areas.

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